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Export Controls

Compliance and awareness avoiding disruptions in the supply chain

When doing business and performing international transactions, companies have to comply with the applicable customs legislation to correctly perform their customs formalities.

However, there is more the companies should think about. Companies need to have processes and procedures in place to be compliant with the legislation on export controls. These procedures have to be in place from the first stage of the process (finding a client and signing a contract) to the last step of the supply chain (goods exported and shipped to customers).
Export control compliance is not only a matter of responsibility of the company but also an improvement of the supply chain since it helps to avoid unnecessary disruptions. If compliance with export controls is ascertained in advance, the goods are less likely to be retained for checks by Customs as well as the transactions to be blocked by financial institutions.
Compliance can be achieved by means of adopting Standard Operating Procedures for export controls, where awareness among management and the employees must be raised with appropriate training.

WHAT ARE EXPORT CONTROLS?

Export controls refer to both transfers of goods and money. These controls are being performed by competent Authorities on the transfer of strategic goods and technology, in particular to or from certain third countries, as well as the transfer of financial resources where sanctioned persons and entities are
involved.

The export, transfer, brokering and transit of strategic goods is subject to controls. Strategic goods are both military goods and the so-called "dual-use" items; on top of these two product categories, there are also lists of "controlled" products when imported from and exported to sanctioned countries such as Iran, Russia, Syria, Sudan, etc. Services related to strategic goods, such as intangible transfer of technology or technical
assistance, are also subject to controls.

Besides the EU country-specific sanctions against certain third countries, which impose restrictions and prohibitions in relation to the supply of strategic goods and transfer of financial resources, there are lists of individuals and entities with whom every type of transaction is strictly forbidden.

WHAT ARE THE CHALLENGES WITH EXPORT CONTROLS?

Companies need to prove to the authorities that their internal processes as well as transactions with business partners are under control. Hence, companies have the obligation to:

  • Identify potential strategic items;
  • Timely request the relevant export licenses;
  • Monitor business processes in a way that export controls do not obstruct the supply chain.

HOW CAN WE ASSIST YOU?

Archiving-Amending-Invalidating Export Controls Assessment

Customs4trade will audit the products, the existing flows and the procedures applied by management and employees. The objective is to find possible gaps relating to export controls compliance in the company’s processes and discuss improvements in a workshop. 

The result is a list of recommendations with an action plan. The recommendations will include the allocation of responsibilities, improvements in operational procedures, systems, training of the personnel involved, etc.

System Integration_LightBlue Implementing Standard Operating Procedures on export controls

C4T can assist companies in drafting and implementing Standard Operating Procedures on export controls tailored to the company's internal organization, trade flows and transactions.

SaaS Solution Export classification of equipment, technology, and software with the C4T dual-use Classification tool

Identifying controlled items is a key requirement in any internal export controls compliance program.  Classification is often a cumbersome process involving many internal technical experts.

1. Solutions Dual-use classification tool

The C4T dual-use classification tool enables the export compliance officer to deal with day-to-day export classification and to distribute the tasks of classification with precise questions to the experts within the organisation. The tool can be used for large scale projects handled by R&D Departments or it can be employed for the assessment of a few specific items on an ad hoc basis.

Filing Declarations Request for export licenses

We can assist you in obtaining the required export licenses. We outline the required information and documents and draft the request of the license. Finally, we submit the application to the authorities and followup with them.

2. Services Ad hoc advice

We provide advice and draft opinions on any specific questions concerning export controls, such as the classification of dual-use items or the restrictions or prohibitions on exports of certain items to sanctioned countries. C4T can also request opinions to the export control authorities on the interpretation of export control legislation.

TRAINING

As part of the Internal Compliance Program, Customs4trade can provide training to management and employees.

  • Raising Awareness Training (½ day): the training highlights the main attention points for export controls to the company’s employees involved in activities related to export controls;
  • Building Knowledge Training (1 day): in-depth training and practicing for employees working in the field.

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